Getting a private company demat-ready is a three-party dance: an RTA to manage the register, a depository (NSDL/CDSL) to admit the security and issue the ISIN, and the company to paper it all correctly. Done in the right order it is routine; done reactively it delays the very transaction that exposed it.
When this service is typically required
- The applicability review said the demat mandate covers you
- An imminent allotment/transfer must happen in demat form
- Promoters and existing holders need their shares dematerialised
- An earlier attempt stalled between RTA and depository paperwork
Indicative scope
- RTA selection and agreement execution
- Depository admission: application, tripartite agreement, ISIN activation
- Corporate actions to credit existing shares into demat
- Holder onboarding support (demat accounts, DRF flows)
- Hand-off into the PAS-6 cycle once live
Key points at a glance
| Item | Position |
|---|---|
| Parties | Company + RTA + depository — sequencing is the service |
| ISIN | One per security class; new classes need their own |
| Costs | RTA and depository charges are third-party and recurring — quoted transparently |
| Timeline | Weeks when documents are clean; the calendar is driven by the institutions |
Deliverables
Executed agreements, active ISIN confirmation, corporate-action evidence of credits, the holder-onboarding tracker, and the live PAS-6 calendar.
Information and documents generally required
Incorporation set, board resolutions, register of members and certificates, audited financials, and KYC of signatories/holders.
Engagement process
Client responsibilities, assumptions and reliance
Holder cooperation on demat accounts is the longest pole — the tracker and formats push it, the company’s authority closes it. Institutional processing times are theirs.
Scope exclusions
RTA/depository fees (billed by them), disputes over old physical certificates (resolved case-wise), and listed-market processes.
Frequently asked questions
NSDL or CDSL?
Functionally equivalent for this purpose — RTA relationships and cost quotes usually decide; both are handled.
A founder’s old certificate is lost. Blocker?
A solvable detour — duplicate-certificate process first, then demat. Flag it on day one and it costs days, not the transaction.
Can an allotment happen while setup is mid-way?
New issues by covered companies belong in demat — sequencing the round with ISIN activation is exactly what the calendar coordinates; pre-ISIN allotments create the mess this exists to avoid.
What does steady-state cost us yearly?
RTA/depository maintenance plus the PAS-6 discipline — modest, predictable, and quoted before you commit.
The applicable scope, documentation, professional responsibilities and timelines are agreed in an engagement letter before commencement.
Applicability ReviewAllotmentsCap TableRequest a Scope DiscussionThis page describes the service in general terms as on 6 August 2026 and is not professional advice or an assurance of any outcome. Registrations, filings, refunds and departmental outcomes depend on facts and the concerned authority. Figures and due dates change; verify current positions before acting.
| Compliance | Due | Note |
|---|---|---|
| DPT-3 (deposits/loans return) | 30 June (annual) | Covers director loans and advances |
| DIR-3 KYC | 30 September | Now triennial for unchanged particulars |
| AGM (other than first) | 30 September | First AGM: 9 months from first FY end |
| AOC-4 / MGT-7 | 30 / 60 days from AGM | Rs 100 per day per form if late |
| MSME Form 1 | 30 April / 31 October | If MSE dues pending beyond 45 days |
Dates as generally applicable on 15 July 2026; extensions/notifications can change them — confirm current dates before relying.