Initial setup
Organisation configuration, chart of accounts, customer and vendor records, opening balances and transaction workflows appropriate to the agreed scope.
ZOHO BOOKS · INDIA
Zoho Books setup,
migration & accounting.
Accounting workflows for businesses in Thane, Mumbai and across India. Scope can include initial setup, migration from existing records, reconciliations and periodic accounting support.
SCOPE OF WORK
Support at each stage of your books.
The starting point may be a new business, a spreadsheet, another accounting system or an existing Zoho Books organisation that needs review. The work is scoped around your transactions, reporting requirements and available records.
Data migration
Plan the migration period, map source records, test representative transactions and reconcile control totals before the cutover.
Ongoing accounting
Bookkeeping, bank and ledger reconciliations, monthly closing schedules and management reporting, where included in the engagement.
MIGRATION & CONTROLS
A successful import is only one checkpoint.
Source records need to be usable, balances need to agree and the team needs to know how to operate the new workflow. These checks help identify issues before relying on the reports.
Map & test
Review ledger mapping, customer and vendor duplicates, tax configuration and a sample of invoices, bills, credit notes and receipts.
Reconcile balances
Compare the trial balance, receivables, payables and bank balances with the agreed source records. Document unresolved differences.
Agree the handover
Document the cutover date, user responsibilities, review points and monthly close checklist. Software features depend on the edition and subscription.
Accounting setup and reconciliation do not replace a separate tax-compliance review. Software subscriptions, integrations and third-party terms are separate from the professional engagement.
BEFORE WE BEGIN
Information for a useful scope discussion.
- Business activities, entities and relevant registrations.
- Current accounting system, reporting period and approximate transaction volume.
- Trial balance, chart of accounts and customer/vendor outstanding lists.
- Bank statements and details of payment gateways, inventory or other systems involved.
- Sample sales and purchase records and known reconciliation issues.
- Reports needed by management, responsibilities of your team and the preferred cutover date.
Keep access under your control
Use named user access with permissions appropriate to the work. Avoid sending account passwords or one-time codes through an enquiry form.
The scope should identify who approves configuration changes, imports, opening balances and corrections. Agree the access and document-sharing arrangements before sharing records.
Office & contact details ↗ENGAGEMENT PROCESS
Assess. Configure. Reconcile. Handover.
Assess the records
Understand the source system, reporting needs, volumes and known issues.
Agree the scope
Define the periods, responsibilities, migration depth and acceptance checks.
Configure & check
Set up the agreed workflow, test imports and reconcile the relevant balances.
Handover & review
Orient the team and agree any continuing bookkeeping or reporting support.
COMMON QUESTIONS
Plan the move before moving the data.
Can you help businesses in Thane and Mumbai as well as elsewhere in India?
Yes. Somesh Chandak & Associates is based in Thane and provides accounting support across India. Meetings can be arranged remotely or at the office by appointment, as appropriate to the work.
Can we migrate from Tally, spreadsheets or another system?
Migration feasibility depends on the quality of the available exports, transaction types and history required. Source records are reviewed before confirming the scope. Opening-balance migration and detailed transaction migration are different assignments.
Can our employees continue entering transactions?
Yes, where agreed. Your team can handle routine entries while the firm performs specified review, reconciliation and closing work. Responsibility for entries, corrections and approvals should be documented.
Can you review an existing Zoho Books organisation?
The scope can cover configuration, ledger mapping, opening balances, unresolved bank items and reporting requirements. Corrections are agreed after reviewing the records and their effect on earlier periods.
Does this include software licences or every integration?
No. Software subscriptions and third-party charges are separate. Integrations and advanced features must be checked against your edition, access permissions and business requirements before being included.
Do you support bookkeeping for USA and Dubai clients?
The firm also provides bookkeeping and accounting support for USA and Dubai clients under a separately agreed scope. Local tax filings, regulated services and professional sign-off are assessed separately. See the outsourced accounting service for more information.
NEXT STEPS
Describe your current accounting setup.
Let us know the software you use, the periods involved and whether you need setup, migration, reconciliation or ongoing accounting support.
Contact the firmRelated services & reading
Detailed migration scopeBookkeeping & accountingVirtual CFO supportUSA & Dubai accountingMigration checklist
Page reviewed 26 September 2026. General service information; scope and professional eligibility are assessed before acceptance.