Books that close monthly, reconcile completely and hold up in audit are infrastructure — they decide how fast you can borrow, raise, file and answer notices. This engagement runs the accounting function on Zoho Books or QuickBooks with a defined close checklist, not just data entry.
| Item | Position |
|---|---|
| Close discipline | A fixed monthly calendar with a signed-off checklist per month |
| Reconciliation standard | Every balance-sheet line agreed to external evidence or explained |
| Systems | Zoho Books and QuickBooks native; Tally supported via defined exports |
| Audit trail | Edit logs and approval trails kept on, always |
Closed books each month with the checklist, reconciliation statements, ageing reports, and a year-end audit file (schedules, ledgers, confirmations list) that cuts audit time instead of feeding it.
System access, bank/card statements or feeds, sales and purchase documents, payroll register, loan sanction letters and prior-year signed financials at onboarding.
Source documents and approvals flow from the client on the agreed calendar; accounting judgments (capitalisation, provisioning) are recommended and recorded, with management owning the final policy choices.
Statutory audit, tax filings and MIS/CFO reporting are separate engagements (the latter builds directly on this one). The firm does not certify what it has itself compiled where independence rules restrict it.
Our books are 14 months behind. Where do we start?
With a quoted clean-up project: bank-first reconstruction, document chase lists, and a defined cut-over date after which the monthly cycle runs. The quote states assumptions rather than discovering them later.
Zoho Books or QuickBooks?
Depends on GST-centricity, multi-currency needs and who else must use it — the diagnostic recommends one with reasons. Migrations are handled under the Zoho Books setup service.
Can our staff keep doing data entry while you review and close?
Yes — a review-and-close model with your team on entries is common and cheaper; the checklist records who did what.
How do you keep our data secure?
Access is role-based on your own system (you grant and can revoke), work happens on the cloud platforms' audit-logged environments, and no client data is moved to personal drives.
Will this reduce our audit fees?
That is the auditor's call, but a complete audit file predictably reduces audit time and friction, which is the controllable part.
The applicable scope, documentation, professional responsibilities and timelines are agreed in an engagement letter before commencement.
Virtual CFO & MISZoho Books SetupOutsourced Accounting (Global)Request a Scope DiscussionThis page describes the service in general terms as on 6 August 2026 and is not professional advice or an assurance of any outcome. Registrations, filings, refunds and departmental outcomes depend on facts and the concerned authority. Figures and due dates change; verify current positions before acting.
| Compliance | Due | Note |
|---|---|---|
| Monthly close | By the 10th (good practice) | Feeds GSTR-3B, TDS and MIS on time |
| GST + TDS calendar | 11th / 13th / 15th / 20th | Books must be reconciliation-ready |
| Audit trail software | Mandatory for companies | Rule 3(1), Companies (Accounts) Rules |
| MIS / cash-flow pack | Monthly | Investors and banks expect it |
| Year-end audit prep | From April | Schedule III + ICAI disclosures |
Dates as generally applicable on 15 July 2026; extensions/notifications can change them — confirm current dates before relying.
State of books and systems assessed; gaps listed.
Scope, calendar, responsibilities, fees in writing.
Backlog brought current on a quoted, one-time basis.
Entry → reconcile → close → report, every month.
Have questions about this service? Contact us for a free consultation.
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